Planning Inclusive and Accessible Events
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С»Æ贫ý is committed to creating welcoming, inclusive experiences for all members of our community. Our goal is that events should be accessible to everyone, to the greatest extent possible, without needing individual modifications.
This Inclusive and Accessible Event guidance can help you plan for different types of experiences! This guidance applies to workshops, meetings, trainings, activity, or programs designed for any audience, large or small.
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For questions or support, contact С»Æ贫ý’s Accessibility team. We are available to help you plan inclusive, accessible events that welcome all members of our community.
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Big Ideas
Benefits for All
- Clear information helps all attendees. Good signage, simple instructions, and readable materials reduce confusion and make events easier to navigate.
- Better communication improves engagement. Captioning, microphones, and visual clarity help people understand, follow along, and stay focused—whether or not they have a disability.
- Flexible participation options may increase attendance. Offering virtual or hybrid access helps people with and without disabilities, including people with busy schedules, long commutes, or family responsibilities.
- Navigating the space. Accessible seating and table layouts make the event more comfortable for everyone.
- Inclusive activities build stronger groups. When events work for more participants, less people feel left out, and connection between people can be stronger.
- Clarity prevents surprises. When attendees know what to expect, they arrive prepared and confident.
- Welcoming environments improve satisfaction. When people feel included, they’re more likely to return, recommend the event, and participate fully.
- Accessibility reduces last‑minute scrambling. Planning ahead prevents avoidable issues and makes the event easier to run for staff.
When planning an event, keep these general accessibility principles in mind:
- Consider accessibility early. Making adjustments and scrambling to put in place accommodations can be costly.
- Think about the overall accessibility of your event, including virtual, hybrid, and in‑person formats.
- Use accessible marketing, communication, and registration processes.
- Create a positive experience by removing barriers that make attendees feel unwelcome.
- Strive for equitable experiences for disabled and non‑disabled participants.
- Be prepared to answer questions about accessibility.
С»Æ贫ý Accessibility Guides for All Employees
Content Creators
- Plain Language 101 – Want to ensure your message is easily understood? Discover the power of clear, accessible communication with Plain Language 101. Learn practical tips on using active voice, structuring your content, and writing for your audience.
Service Animals
Our service animal policy ensures that students, employees, and guests who have service animals can participate in and benefit from С»Æ贫ý services, programs, and activities. It also ensures that С»Æ贫ý does not discriminate on the basis of disability as identified in Titles I and II of the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act or state anti-discrimination laws. Please direct any questions about Service Animals at С»Æ贫ý to serviceanimals@pcc.edu.
Training for Faculty
Introduction
In addition to the Understanding Accessible Education training shared in the Getting Started section above, there are additional resources specifically for faculty.
Privacy Rights for Students with Disabilities: FERPA
The confidentiality and privacy rights for students with disabilities falls under the Family Educational Rights and Privacy Act, also known as FERPA. It is important for faculty to understand their responsibility related to confidentiality.
Faculty Responsibilities
Environments and learning opportunities throughout С»Æ贫ý must meet the needs of students who experience disability. We work together to coordinate academic adjustments, but also to build collaborations and increase awareness of what is working well across locations and delivery modalities. To understand faculty responsibilities please review the following resources:
Accessible Course Design
Digital Accessibility
Workday Learning Trainings
There are several accessibility training opportunities in Workday Learning for faculty and staff to take for professional development.
Accessible Google Docs, Sheets, and Slides using Grackle
Grackle is an accessibility checker for G-Suite. It is available for the Chrome browser and С»Æ贫ý has a site wide license. There is no cost to you to use it, and it has been approved by IT. You should be able to simply .
We encourage you to view the (recorded during the October 2024 National Disability Employment Awareness Month). The presentation are also available for reference.
This training covers:
- What is Grackle (GrackleDocs)?
- How to use Grackle Accessibility Checker with Google Docs, Google Sheets, and Google Slides
- How to add GrackleDocs extension to your С»Æ贫ý Google Drive
Policy, Procedures, and Guidance
Request a presentation or training
Request a Training
Our accessibility team can customize a training to your specific questions/needs.
Fill out our accessibility feedback form to request a training for your department.
С»Æ贫ý ADA Employee Accommodation Process
Managers can request training for their department related to С»Æ贫ý ADA Employee Accommodation Process by emailing: adacoordinator@pcc.edu.
°Õ¾±³Ù±ô±ð:ÌýAmericans with Disabilities Act (ADA) and С»Æ贫ý Employee Accommodation Process
Event Description: Learn about the Americans with Disabilities Act (ADA), and explore the reasonable accommodation process for С»Æ贫ý employees.
Session Description:
- Overview of the ADA
- Understand the definition of disability
- Identify a need or make a request for an accommodation
- Required employee forms
- Understand the interactive and reasonable accommodation process
- Confidentiality